A productivity tool can help freelancers handle multiple clients from a single dashboard. It can also increase your work efficiency through project planning, budgeting, time tracking, and a client portal.
If you are a freelancer and struggling with managing multiple clients at a time, you can use these tools and software to manage projects with ease.
In this post, I have shared the 10 best productivity apps for freelancers. This can help you in task management, project planning, communicating with clients, and automating recurring tasks.
You can compare tools to find a platform that meets your requirements.
1. Sunsama
Sunsama is the #1 best daily planner app for freelancers. It helps to manage tasks, calendar, and emails in one place, so you don’t need to juggle with multiple apps.
It is a very minimalistic your powerful diary planner application to set up a calendar, create projects, arrange tasks, and block time for meetings.
If you walk with multiple calendars, Sunsama syncs with all major calendar apps like Google, Outlook, and iCloud.
It allows you to manage your tasks from a single place.
Some of its notable features are full emails as a task from Gmail, team messaging with Slack, and turning on focus mode to focus on one task at a time.
Sunsama also integrates with other productivity apps like Jira, ClickUp, Asana, Slack, Toggle, Notion, and Trello to drag and drop tasks directly to Sunsama.
Key Features
- Sync Calendars
- Daily planner
- Project management
- Task management
- Auto scheduling
- Focus mode
- Keyboard shortcuts
- Analytics
- Mobile apps
- Integrations
Price
Get an exclusive 30-day free trial of Sunsama. The plan starts at $16 per month for a yearly subscription and $20 per month for a monthly subscription.
2. Toggl Track
Toggl Track is an automatic time tracking, billing, and invoicing software. It is a very useful productivity app for freelancers.
With Toggl Track, you can record billable hours and generate invoices for team members as well as clients.
You can also share transparent timesheets with clients to justify every billable hour. It automatically tracks time in the background, or you can add it manually.
Toggl Track is available on desktop, mobile, and web extension. It integrates with over 100+ apps, including Salesforce, Jira, Asana, and Notion.
Key Features
- Manual and automatic time tracking
- Project management
- Timesheet reports
- Invoicing
- Task management
- Team collaboration
- Reporting
- 100+ integrations
- Available on Desktop, Mobile, and Web Browser
Price
Toggl Track plan starts from $10 per month. You can use its free plan.
3. Notion
Notion is an all-in-one productivity app. You can use it to manage your to-do list, tasks, docs, notes, and projects.
One of its cool features is its AI Assistant, which helps you to conduct research, draft content, generate summaries, schedule meetings, take notes, and more.
It allows users to create and organise information using a flexible “blocks” system. Using Notion, you can easily create to do list, Calendars, Kanban Boards, and more.
It supports multiple views such as board, table, list, calendar, and gallery, allowing you to see data as you want.
Its collaboration option lets you share pages, assign tasks, and work on projects in real-time with teammates.
Notion is available on the web, desktop, and mobile. It’s one of the best productivity apps for freelancers for managing teams and clients in one place.
Key Features
- Create a to-do list
- AI assistant
- Kanban boards
- Assign tasks to teams
- AI notes
- Create dashboard
- Task & project management
- Collaboration tools
- Templates
- Integrations
- Mobile app
Price
Notion plan starts from $12 per month and goes up to $24 per month. You can try Notion for free as well.
4. Jira
Jira is a popular project management solution in the market. It’s built for teams that handle complex workflows.
Using it, you can plan and organise projects for clients, break long tasks into sub-tasks, set priorities, assign projects, and more.
Freelancers can use Jira to manage client requests, prioritize tasks, and communicate with clients and team members.
It supports multiple views, such as Kanban Boards, Gantt Charts, and other Boards, to suit different project needs.
Jira integrates with other tools to streamline workflow. Jira AI capabilities automatically suggest tasks to get them done faster.
You don’t need to start from scratch; Jira offers hundreds of readymade templates.
Key Features
- Plan, track, and organise projects
- Collaborate with team & clients
- Multiple views supported
- Workflow automation
- Kanban board
- AI automation
- Readymade templates
- Real-time Analytics
- Integration
- Mobile apps
Price
You can try Jira for free. The paid plan starts from $7.53 per user/month.
5. Monday.com
Monday.com is also another good project management software. With it, you can optimise your work projects, boost team collaboration, and build an ideal workflow.
It is an award-winning platform that is loved by thousands of freelancers and brands.
It provides features for budget tracking, client management, budget planning and more.
It has a flexible, easy-to-use interface that allows you to plan, track, and manage work in a visual manner. You can create customizable boards, tasks, and projects in various formats.
If someone is looking for software to manage their clients, projects, and teams in one place. It is one of the best productivity apps for freelancers.
Key Features
- Project management
- Client access
- Share documents
- Time tracking
- Team management
- Kanban board
- Support multiple views
- AI powder tools
- Calendar management
- Workflow automation
- Third-party integration
- Mobile apps
Price
You can try Monday.com for free up to 2 seats. The basic plan costs $9 seat/month, the Standard plan $12 seat/month, and the Pro plan $19 seat/month.
6. SmartSuite
If you are looking for the best client management software in 2025, Smartsuite might be the best one for you. Smartsuite provides advanced workflow automation and team communication options.
With it, you can manage all your clients’ communications with a built-in central dashboard.
It has features to manage and attach documents, build task lists, create and monitor projects, and a built-in communication tool.
You can track project performance and visualise reports in Grid, Kanban, Card, Map, Calendar, and Timeline views.
It is a complete no-code automation builder, lets you automate repetitive tasks.
Smartsuite has the best features to communicate and build relationships with multiple clients without juggling through multiple tools.
Key Features
- Client Management
- Communication center
- Calendar view
- File management
- Kanban view
- Smart docs
- Smartsuite AI
- Time tracking
- Team collaboration
- Workflow automation
- Analytics
- Mobile apps
Price
Smartsuite Team plan costs $12 per user/month. You can try it for 14 days for free. No credit card required.
7. Asana
Asana is another project management software. It is built for large teams, but it is also stable for freelancers who want to manage multiple clients.
With Asana, you can manage multiple client projects in one place.
Asana comes with easy-to-use, customisable dashboards, allowing you to create to do list, schedule tasks, projects, set project deadlines, and track team performance.
It supports integrations with tools you already use; some of its popular integrations are Microsoft Teams, Jira Cloud, Slack, Zapier, and Outlook.
The best thing about Asana, there’s no limit on tasks and project management.
Key Features
- Project management
- Task management
- Asana AI
- Workflow automation
- Kanban boards
- Client communication
- Integrations
- Calendar sync
- Mobile apps
Price
Asana’s personal plan is free. The paid plan starts from $10.99 per user/month.
8. Trello
Trello is a to-do list management tool. It is very easy to use and affordable for beginners.
It allows breaking large tasks into subtasks, creating Kanban Boards to manage clients, creating task lists, and more.
The best thing is that Trello is a Kanban-first project management tool that offers cards system, so you can break a project into steps and assign team members.
It has a no-code automation builder to add rules and automate cards move it from one column to another after the checklist is completed.
It doesn’t offer any built-in communication tool to chat with team members; you have to rely on tools like Microsoft Teams.
Trello can be integrated with thousands of software and tools out there; some of the popular integrations are Helpscout, Freshdesk, Hubstaff, Jotform, and Typeform.
Download the Trello app on any iOS or Android mobile to manage teams and clients on the go.
Key Features
- Project management
- Task management
- Shared inbox
- Daily planner
- Workflow automation
- Readymade templates
- AI assistant
- Card system
- Integration
- Mobile apps
Price
Trello comes with a free plan for up to 10 collaborators for a workspace. The paid plan starts from $5 per user/month.
9. Wrike
Wrike is a client’s project management software. It was first launched in 2007. Currently, it is used by more than 20,000 agencies and enterprises across the globe.
It’s a very easy-to-use software that helps freelancers manage multiple clients at a time.
Wrike lets you build custom reports to visualize budget spending, project tracking, and resource allocation. You can share these reports with team members and clients.
It provides tools for time tracking, project budgeting, team collaboration, and workflow automation.
Wrike has robust integration options with over 400+ apps and tools, including some popular platforms like Google Workspace, Salesforce, Asana, Microsoft Teams, Hubstaff, and Zapier.
It offers enterprise-grade level security in all plans, which means your clients’ data and sensitive information are kept protected.
Key Features
- Project management
- Wrike’s AI
- Visual collaboration
- Collaboration charts
- Project resources planning
- Time tracking
- Kanban boards
- Cross tagging
- Starter templates
- Enterprise-level security
- Integrations
- Mobile apps
Price
Wrike offers a free plan. The paid plan costs between $10 to $25 per user/month. You can try any paid plan 14-day for free. No credit card required.
10. ClickUp
ClickUp is an all-in-one software for project management, team communication, and time tracking.
You don’t need to switch between different software to get things done. ClickUp lets you manage everything right inside under one dashboard.
It provides task management, team communication, doc management, whiteboard, time tracking, and more.
You can organise tasks into boards, lists, a calendar, and a box view. ClickUp is a good alternative to some of the popular platforms like Asana, Monday.com, and Trello.
ClickUp provides highly customisable dashboards, and you can create client portals to set them up to track project progress and leave comments.
When it comes to Integration, it supports some major tools and platforms, including Google Calendar, Figma, Microsoft Teams, Zoom, and more.
It is a very affordable tool for freelancers to manage multiple clients without juggling with multiple tools.
ClickUp offers a forever-free plan.
Key Features
- Project management
- Client portal
- Task management
- Time tracking
- Docs
- Whiteboards
- Wiki and forms
- Communication tools
- Note taker
- AI calendar
- Integration
- Mobile apps
Price
ClickUp offers a forever-free plan. The plan costs between $7 $12 per user/month. When billed annually.
Final Thoughts
Above mentioned tools and software can help you to handle client projects, manage team members, and automate recurring tasks.
As a freelancer, you should use a productivity tool that helps to manage multiple clients from a single dashboard.
Check out the applications that suit your requirements. You can try most of these platforms for free before making any purchase decision.
I hope this article helps you find the best productivity tools for managing multiple clients.